Rental Vacancy Aging Review That Finds the Next Action

Quick Overview

Review each vacant unit by days empty, readiness state, listing status, showing activity, application status, and the next decision date. Aging is useful only when it leads to a specific action such as correcting listing information, scheduling work, or reviewing access.

Common Mistakes

Do not treat every vacant day as a marketing problem. Confirm that the unit is ready, accurately represented, reachable for showings, and free of an application hold. The Federal Trade Commission guidance on advertising is a helpful reminder to keep claims accurate.

Do not change rent or listing language without recording the reason and approval path.

Common Questions Answered

What should be reviewed first?

Start with units past their expected ready date, then units with views but no showings, and finally units with showings but no application progress.

What closes an aging review?

Every exception should have a current status, named owner, next action, and review date.

Ready to

Use the daily vacancy exception review alongside the rental operations exception log to keep the next leasing action visible.